All Ways Organized Blog

Preparing for Tax Time

How productive is your tax information search?

Preparing for Tax Time

It is that time of year again, the tax man cometh. Are you feeling anxious, frustrated and afraid about how difficult this process will be? Well, you have plenty of company. Pew Research reported in 2013 that 30% of us dislike doing our taxes and 26% of us hate doing our taxes. They cite everything from it being a boring chore, to the convoluted tax structure as reasons why. Especially notable were responses about the hassle of collecting and putting together the tax time documentation.

Has disorganization and lack of a system for collecting your documentation been adding to the pressure and the anxieties around this task. Is the desire to procrastinate beginning to build? Is fear of the unknown, and the shame of not having this all taken care of keeping you up at night?

The 3T's of Office Productivity

Time, Tools, and Trust

The 3T's of Office Productivity

Time: To be productive you have to commit your time.

Saying that you're going to do something, and committing to it by writing it down on your calendar are two different things. Be willing to write down what you're going to do today. Putting items on a calendar with an assigned time, actually shows you the path to project completion. There have been times when I've had clients who refuse to write things on their calendar and their success in getting things done suffers, and they tell me they don't know why their work does not get done.

Eliminate the time of deciding to decide. What I mean is, when you have so many things to choose from, you actually are spending more time choosing amongst the available options, then you do actually performing work on any of them.

Office Productivity Isn't Just About The Office

3 Keys to Being More Productive

Office Productivity Isn't Just About The Office

Being productive involves many things, but today I would like to focus on some things outside of your office that can mean a more productive day.

For the past several months I have been participating in early morning exercise at the gym. Now, if you have known me for a long time, you just did a double take. Yes, I said early morning exercise. I am not exactly what you would call a happy morning person, so this benefit was news to me too. What I have noticed over the past four months, since I made the commitment to go to the gym at 7:00am is that I have more done before lunch on gym days than on those days when I do not go to the gym. So why do I see a difference?

10 Things I Know About Organizing

  1. Evolve

Develop the mindset “I can be organized”. If you think, “I could never be organized”, you are setting yourself up for failure. To succeed, you must first believe that you can.

What to do with your "in" basket

Is your “IN” basket a dumping ground?  Do you know what is in your”IN” basket?  Do you find yourself saying…”I know it is in here somewhere, but I just can’t find it.”  We at All Ways Organized offer the following suggestions for how to manage your “IN” basket.

Creative Containers Part 2

Last month the professional organizers at All Ways Organized talked about the use of three-ring binders to organize some of the papers in your home. This month, we will share with you creative ideas for using a variety of containers for storing your possessions, and decluttering your home.

10 Things for Maximizing Small Spaces

  1. Be cool. Light and airy colors will help small spaces feel just a bit larger. Stick to cool colors like blue and green.
  2. Go monochromatic. Think soothing tone-on-tone for paint techniques, fabrics, and patterns. Cream and white, icy blues, pale greens, and butter yellows are just a few of the combinations that can open up a small room.

Putting Things "Away"

Welcome to my new blog. In the coming weeks I will share what is going on in the world of organizing, interesting things that I have learned in working with my clients and generally helpful organizing information.

Today I would like to begin with a quote from my very first client eight years ago.  As she stood at the front door, almost too embarrassed to let me in to assist her, she said" I would put things away if only I knew where "away" is."

When Putting Things Away Doesn't Help

I have had a number of clients tell me over the years that what they thought they needed was someone to put their stuff away.  When these clients hired someone to do just that, they were more lost than ever.  Why?  The process of getting and staying organized has to do with understanding the reasons why you are disorganized.  Until you know why, you will continue down the same road that got you into trouble in the first place.

Overwhelmed?

How many times do you find yourself feeling I am just too overwhelmed to do anything else?  It is a common problem for all of us as we negotiate the multitude of requests made for our time and talents.  We often succumb to fear, guilt and shame:

What is Getting in Your Way?

What Is Getting In Your Way?

Author Dr. Daniel Amen in his book, Change Your Brain, Change Your Life, talks about killing your A.N.T.S.  What are your ants?  Ants are your automatic negative thoughts.  Maybe you have experienced ants when your boss gives you a new project, you look at that pile of papers on your desk for the hundredth time, you think about losing weight or getting into shape.  The ants are the voices in your head that scream "You can't do that!", "You are a failure!, You'll never be a success at that".

What Isn't Working?

This week I had a call from a client who felt that one of the components of her system wasn't working as hoped. This client had progressed from keeping multiple scraps of paper and random notes, to keeping one phone log to capture all needed follow up phone calls so that calls could easily be returned from the road. In practice the notebook had expanded to much more than a phone message log.

Resolutions Anyone?

Well, here we are  January 2013.  How are you making out with your resolutions.  Have you had a slip?  Are you feeling like a failure?  Did you just give up? Too often we have an all or nothing attitude and the first time we sense failure we give up and walk away. For so many of the clients I have met, one missed deadline, one misplaced paper, one time late to an appointment and they give up thinking that things will never change or improve.

What is Getting in Your Way of Success?

  1. You don’t have enough time or you over-schedule your time.  Be realistic when you are estimating how long a project will take, then add more time to account for unexpected delays.   Schedule 2 to 3 hour organizing sessions on your calendar and keep these appointments with yourself.

Removing Clutter Quickly

Do you say to yourself, "I don't have time to get rid of clutter"? It is a misconception that removing clutter from your home or office must take hour upon hour of your time. If you can schedule a fifteen minute session at least once a week, you can complete many of the projects listed below in that time. After a few weeks, you will notice a significant reduction in your clutter.

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